Frequently Asked Questions
(For Vendors)
General FAQ
How many vendors will you be accepting?
Last year, we had around 115 vendors at the show. Our total count will be based on the maximum number of booths available, rather than a specific number of vendors.
How do you decide who will be a vendor?
Our biggest goal is creating a well-balanced show that features a variety of fiber crafts. Because of this, we have a percentage based ratio of product type that informs the way we curate the vendor list, taking into account the balance of new vs returning vendors.
Can I share a booth with another vendor?
Yes! Reasons to share a booth include the need to split costs, share booth labor, or display a collaborative or related product. Please keep in mind that both vendors will need to apply separately.
What kind of attendance did the show have last year?
In 2024, we welcomed around 4,000 fiber enthusiasts to the show.
Will you be keeping the show the same size?
Yes! We do not intend on expanding the size of the show.
Can I use the show logo / artwork?
Please contact us for permission to use the logo / artwork so we can discuss how it would be used. We commission individual artists for this and there may be some conditions they would like us to meet.
Booth FAQ
How much does a booth cost?
Each 10' x 10' booth space is $850.
How do I pay for my booth?
This year, we will be accepting payments via check or card, but are unable to accept payments through Venmo like we could last year.
We are looking into ACH payments at this time and will notify vendors when we confirm this as an option.
What is included in the booth purchase? How big is it?
Each booth is 10'x10', with 8' high drape on the back and 3' high drape on either side. A drop down table and two chairs is included with each booth space. Additional tables are available if needed.
You will also have access for one device to connect to wifi with the purchase of your booth.
Can I get electricity for my booth?
Yes! Electricity is provided by a third-party at the convention center. You will work directly with them to order power for your booth.
Will we need to bring our own lighting?
This is up to you! We think the convention center has pretty amazing lighting inside and more natural light than any other convention center space we've seen before.
That said, it's going to be personal preference for how you want to showcase your product. If you are highly concerned, you may want to bring your own lighting and purchase electricity for your booth.
Can we request a corner booth?
Not at this time. We first and foremost want to ensure that we have good traffic flow throughout the marketplace and that we are creating a balance of vendors throughout the space. We will be prioritizing this to make the show successful for everyone, rather than allowing the purchase of corner space. If this changes, we will let you know.
Will there be Wifi for vendors?
Yes, we are providing Wifi for vendors as a part of the booth fee in order to run payment processing systems. Please note that each vendor will only be able to have one device connected to the wifi. Any other connectivity will need to happen via cellular data or a hot spot.
Will the booths come with Gridwall?
Gridwall isn't included in your booth purchase, but this year, our new shipping partner will be able to rent gridwall to vendors (regardless of if you're shipping or not). We can provide contact information for this soon!
Booth Sharing / Pop-ups
What is a shared booth?
A Shared Booth is defined by us as two vendors/businesses sharing one space with the intent to vend and each sell their own individual products.
In order to be in a shared booth, both vendors must apply and be accepted individually. Each vendor will get a social media post from Flock, as well as any comped items (if any).
Vendor who are sharing a booth need to assign one "main" vendor who will pay the booth fees and be the point of contact for vendor communications.
What is a "Guest Vendor"?
Guest vendor is a new term we're using this year to define any business that will be doing a pop-up in your booth. They still need to be approved by Flock, but they are considered your guest.
The difference between a guest vendor and a shared booth is the guest vendor doesn't need to submit an application, and they do not get vendor perks, like social media posts, loading dock access, access to the vendor portal, or tickets to the event(s).
Guest vendors are considered the vendor's responsibility. Please make sure that they are captured under your insurance and are willing to agree to the Vendor Code of Conduct!
Do table and chair counts change if I'm sharing a booth?
Nope - tables and chair counts are based on booth quantity, not how many vendors are within a booth space.
Please let us know if you need extra tables or chairs! There will be a form sent out prior to the event where you can specify how many of each you need for your booth.
How do I pay for my booth if I'm sharing it?
You'll need to assign one vendor to pay the booth fees. It's up to you how you decide to split the cost!
What if I want a half booth but don't have a vendor to share the other half with?
Send us an email! We have vendors who have offered partial booths, as well as vendors looking for partial booths.
We do have to have booths in round numbers, but we'll do what we can to make it work and maybe be able to pair you up with someone!
Venue FAQ
Where is Flock being held?
Flock 2025 will be at the Seattle Convention Center - Summit Building.
This is a brand new, beautiful building in downtown Seattle with access to public transit, hotel accommodations, food, etc.
Since it’s a new building I’m assuming the accessibility is good, but could you talk about that more?
We can honestly say that we are proud to be working with the convention center for this event. They have been so thoughtful in how they have created the Summit Building.
The space is fully ADA compliant, with elevators, escalators, stairs, nursing rooms, gender-neutral restrooms, and a quiet room.
If you would like to see additional information about the space, you can find out more here.
Will there be parking for vendors and attendees?
Yes, the venue has a substantial number of paid parking spaces on location. There is also free parking in neighborhoods around the area and public transit if you need to park farther away. We are not able to offer vendor passes.
Is there air conditioning?
There will be air conditioning on Saturday and Sunday, but not during move-in on Friday.
If it looks like we're expecting a heat wave during this time, we will coordinate with the convention center. We found that it was not an issue during the 2024 move in.
What are the food options at the venue?
Like 2024, we will have a grab-and-go set up inside the marketplace with tables and chairs for people to sit and eat.
There will also be a coffee cart in the lobby space outside the marketplace.
In addition, there will be two restaurants on the main floor of the convention center, as well as three local spots right outside - Piroshky Piroshky, Monorail Espresso, and Pike Brewing. There are a variety of restaurants in the area as well.
Shipping/Set Up/Loading FAQ
What if I need to ship my product to the event?
We work with a company to handle shipping, warehousing, and getting the product to and from the convention center. It is an additional cost, outside of the booth fee and we will have more information available soon.
Is there somewhere for me to park my trailer during the show?
We have found a company that is able to provide secure off-site parking for trailers during the show. Please e-mail us for more information.
Can you go over set up and breakdown times?
Set up will be on Friday, August 8. Breakdown will be on Sunday, August 10, from when the show closes at 4:00pm until 10:00pm.
Will there be a space to put extra boxes and backstock during the show?
Yes, we will have a space. Please let us know if you expect to be storing backstock or just extra boxes. We will ask for this information as we get a little closer to the event date.
Reminder that we cannot store cardboard on the Marketplace floor as it's considered a fire hazard.
Will there be slotted times to load?
Yes, we will work with vendors to create a schedule as we get closer to the event and have a better understanding of who will be coming with trailers vs. who will be hand-loading, etc.