Vendor Tasks
Please see below for all vendor tasks and due dates. There are sections below that have details and links for each item.
If you have any questions, don't hesitate to ask; we'll also be sending out reminders as we move through the year.
- COMPLETED - Review & sign the Vendor Contract - by Wed 1/1/25
- 50% Booth Deposit due - Sun 1/19/25
- Submit your Marketing & Socials materials - Sun 1/19/25
- Final balance of Booth Fees due - Sat 4/12/25
- Submit your Vendor Festival Information - Fri 7/11/25
- FLOCK MOVE-IN DAY - Fri 8/8/25

Booth Fees
DUE 1/19/25 - 50% Deposit
DUE 4/12/25 - Final Booth Payment
Booth fees are due in two parts - the initial 50% Deposit Payment, confirming your interest in vending, and the final Balance Fee payment. Invoices will be sent out in January.
Please note that after the final payment date on 4/12 booth fees are non-refundable.

Marketing & Socials
DUE 1/19/25
Please fill in the vendor social & marketing form here so we can share you on our Instagram page.
This is not required, but vendors who do not get their info in on time may not be posted.
Please upload the largest logo and photo files you can!

Vendor Festival Info
DUE 7/11/25
This is the boring (but critical!) stuff that helps us put together your booth folders, make our loading dock schedule, and give the convention center all the information they need to run things smoothly.
Submission forms will be coming in the following months and will include requests for:
- Badge quantities
- Table quantities
- Vehicle load-in / load-out needs

Vendor Contract
DUE 1/1/25
If you haven't submitted your contract yet, please do so ASAP as the deadline has passed!
Our vendor contract can be downloaded here.
After downloading, please review this legally binding contract carefully and fill in all relevant information. You can sign electronically and upload the completed document at the link below.
Please include your vendor name in the file name.
Example: LaMercerie_FlockContract_2025.pdf
You'll notice the contract references our new vendor Code of Conduct, which highlights our commitment to prioritizing a safe, welcoming, and inclusive environment for all members of the fiber community. By signing the contract you agree to comply with the code - if you have any questions, don't hesitate to reach out to us at info@flockfiberfestival.com.